How to get started – Computerworld

If you have access to Gemini as described at the top of the story, you can prompt the AI tool to create a slide from scratch. You can then refine the content or customize the slide for your needs. Or you can prompt Gemini to generate a slide that’s based on the content of a document or email in your Google Drive or Gmail.

When you open an existing presentation, the Gemini pane will open in the right sidebar. Or you can open this pane at any time by clicking the Help me create a slide button in the top toolbar (next to the “New slide” button) or clicking the nova star icon at the upper-right corner. (If you’re using a free account or Business Starter plan, clicking the nova star icon instead shows an ad for Gemini with a button you can click to start a trial.)

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To generate a slide: The Gemini pane will show a few suggested prompts that you can click. Otherwise, inside the chat box at the bottom of the pane, type a prompt that describes the kind of slide that you want Gemini to generate. If your presentation already has one or more slides with content on them, Gemini will try to create a new slide based on them.

Example prompts:

Create an intro slide that welcomes our new employees

Generate a slide with table listing sales figures for 4 months

You can trigger Gemini to use an email or file (a document, presentation or spreadsheet) that’s in your Gmail or Google Drive as the source to base the slide on. Try wording your prompt like one of these examples:

Create a slide that summarizes the spreadsheet “Third Quarter Budget Analysis”

Create a slide based on the email “Convention center schedule” that includes a summary of any attached documents

If Gemini is able to generate a slide from your prompt, the result will appear as a new slide overlaying your presentation. Click the Insert button below the slide to keep it; the slide will be added to your presentation. Or you can click Retry to have Gemini try again, or close the overlay and start with a new prompt.

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Note: As of this writing, Gemini cannot generate an entire presentation for you from scratch – it can only create individual slides based on your prompts.

You can also use the Gemini pane for a variety of other tasks, such as brainstorming ideas, generating text, summarizing the content of a presentation, and much more. See “Google Workspace: 7 great ways to use the Gemini AI sidebar” for detailed instructions and use cases.

More tools to help you create slides

The mini-toolbar along the far right of Slides has icons for the following actions:

Create an image: If you Gemini is included with your Workspace plan, this icon appears above the mini-toolbar. It opens the Gemini pane discussed above, where you can prompt Gemini to generate an image. You can then add it as an object to the slide in the main window. Example prompts are provided in the pane.

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Templates: This opens the same Templates pane described earlier in the story.

Building blocks: These are templates of graphical objects that you can add to slides and then customize with your own text. In the sidebar, you can browse through the large selection of building blocks, which are grouped by category, such as Agendas, Lists, Key statistics, and Quotes. To select a building block, just click its thumbnail, and it will be inserted onto the slide in the main window.

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Stock & web: This opens a pane with a wide selection of stock images, GIFs, and stickers, including images you can search for through Google. Just click the image you want to add it to the slide in the main window.

Drive & Photos: This opens a pane that lets you add an image that’s already stored in your Google Drive or Google Photos.

If you’re using Google Workspace under a paid plan, there are two more icons:

View and create recorded slideshows: This feature is covered in our companion article, “5 quick tips for Google Slides.”

Speaker spotlight: This opens a pane that lets you select a “spotlight” frame to add to a slide. This frame will open a live video feed from your webcam when you’re presenting. It’s meant to show your face as you discuss the slide.

Presentations are often a group effort, with several team members contributing to and polishing a presentation. In Slides, it’s easy for multiple collaborators to work on a presentation together.

First, you need to share the presentation. Sharing a presentation in Google Slides works exactly the same way as sharing a document in Google Docs. See our Google Docs cheat sheet for complete instructions, including how to share the document privately or publicly and how to set access permissions.

As covered in that story, you can assign collaborators one of three access roles:

• Editor means they can change your document, add comments to it, and reshare it with other people.
• Commenter means they can view your document and add comments to it, but they cannot change it.
• Viewer means they can view your document, but they cannot change it or add comments to it.

So in many cases, setting everyone who you share your presentation with to Commenter is the best way to collaborate in Slides: People can attach comments to slides or to objects in a slide, but their comments won’t alter your presentation’s information or design.

Working with comments

To add a comment to a slide: Right-click its thumbnail in the left pane and select Comment toward the bottom of the menu that opens. Alternatively, you can select its thumbnail and select Insert > Comment from the menu bar, or click the Add comment icon (a speech balloon with a + sign) on the toolbar above your presentation.

A blank comment card with your name on it opens to the right of the slide in the main window. In this card’s entry line, type a brief comment, and when you’re finished, click the Comment button to insert it.

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To add a comment to an object on a slide: Right-click the object (a block of text, chart, image, picture, etc.) and select Comment from the menu that opens. Alternatively, you can select the object by simply clicking it, and then select Insert > Comment from the menu bar, or click the Add comment icon on the toolbar.

To draw the attention of someone in your Google contacts to your comment: As you’re writing your comment, type the @ symbol and begin typing their name, then select the person from the list that pops open of suggested people in your Google contacts. They’ll receive an email notifying them of your comment and link to it.

To read, reply to, or remove a comment: A slide that contains a comment is denoted in the left pane with a number to the left of its thumbnail. This number represents the number of comments on that slide. Click the slide’s thumbnail to view the slide in the main window — all comment cards that have been added to it will open along the right of the slide.

To reply to a comment, click its card. The card will expand to reveal an entry line where you can type a comment in response.

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Clicking the checkmark at the upper right marks the comment card as “resolved” and removes the card from the slide. Clicking the card’s three-dot icon opens a menu that lets you edit or delete your comment, or generate a shareable link directly to this comment card.

To see all comments in a presentation: Click the speech balloon icon that’s above your presentation and toward the upper right (to the left of the Slideshow button). The Comments pane will open along the right of the screen; it lists all the comment cards in your presentation.

When you click a comment card on this list, the view in the main window will jump to the slide where the comment is located and the comment card will be opened. You can reply to the comment from within the Comments pane or the comment card on the slide.

Howard Wen / Foundry

Resolved comments appear at the top of the Comments pane. You can restore a resolved comment to a slide: Move the pointer over the resolved comment card, click the three-dot icon that appears on it, and select Re-open from the menu.

If you and at least one person whom you’ve shared your presentation with are online at the same time working on your presentation, you can see their pointer moving on your screen, and they in turn can see yours. This “live pointers” feature can be helpful for guiding a person’s attention to the other person doing an action or pointing to something on a slide.

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To turn your live pointers on or off: Click the arrowhead at the far right of the toolbar (below the Share button). If the arrowhead is an outline, this means that other people cannot see your pointer when you’re online with this presentation. If the arrowhead is solid black, then others can see your pointer when you’re online.

To turn your collaborators’ live pointers on or off: If you find others’ live pointers distracting, you can hide them. Click the tiny triangle to the right of the arrowhead. On the menu that opens, uncheck Show collaborator pointers. To turn them back on, re-check it.

An alternative way to collaborate on a presentation is to share it in Google Chat. See “5 quick tips for Google Slides” for details.

It’s easy to go too far when making tweaks to a presentation, especially when multiple people are making edits. Fortunately, it’s also easy to roll back to an earlier version of the presentation. To look up older versions of your presentation, click File > Version history > See version history or click the clock icon toward the right above your presentation.

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A pane along the right that shows a list of older versions of your presentation, organized by date and time. To see what an earlier version of the presentation looks like, click its date or version name in the list. That version will appear in the main window.

If you want to use this older version to replace the current version of your presentation, click the blue Restore this version button at the upper-left of the screen. This restored version will then appear at the top of the version history list.

If you want to give an older version a unique name, click its date. You’ll be prompted to type in words to replace the date. The version’s date and time will then appear in smaller type underneath its new name.

When it’s time to present your slide deck to an audience, Google Slides has two modes: Slideshow and Presenter view. Slideshow mode essentially shows what your audience will see. Presenter view mode provides additional tools for your eyes only that run alongside Slideshow mode.

Slideshow mode: Click the Slideshow button at the upper-right corner of the screen. Google Slides will expand to full-screen view and show the slide that’s currently in the main window. (If you want to start the slideshow from the first slide in your presentation, click the down arrow to the right of the Slideshow button and select Start from beginning.)

When you move the on-screen pointer to the lower-left corner of your presentation, a control bar appears. You use this to click forward and back through the slides. Clicking the three-dot icon on this control bar opens a menu with other controls, such as starting auto-play and adjusting how quickly it moves from slide to slide.

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Also on this menu:

• Open speaker notes takes your presentation out of full screen and opens a separate “Presenter view” window, as described below.
• Turn on the laser pointer turns the mouse pointer into a simulated red laser dot.
• Turn on the pen turns the mouse pointer into a drawing tool that you can use to draw on a slide. You can click the pen icon that appears on the control bar to change the color of the line drawn, or use the eraser tool to erase your drawings. Note that when you exit Slideshow mode, what you’ve drawn on any slide in your presentation will not be saved.
• Captions preferences — available only if you’re using a Chrome browser or Chromebook — turns on real-time, automatic transcription of the words you speak (English only) and shows them to your audience as on-screen captions.

Presenter view mode: Click the down arrow to the right of the Slideshow button at the top of the screen and select Presenter view. This shows the presentation in your browser window and pops open a separate browser window that assists you while you’re giving your presentation.

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On the Presenter view window, there are various buttons that you can interact with to jump to any slide in your presentation, read the speaker notes you wrote for a slide, and control an audience Q&A feature (covered in “5 quick tips for Google Slides”). There’s also a timer that you can set to remind yourself how much time you’ve spent showing the current slide or the entire presentation.

You can download the presentation and convert it to .pptx (if it’s not already a PowerPoint file), PDF, or OpenDocument (.odp) format. You can also save a single slide that’s open in the main Slides window as a JPG or PNG.

With your presentation open in Google Slides, select File > Download in the top menu bar and choose a file format. The presentation will be saved to your PC’s storage drive in that format.

Alternatively, you can select File > Email and then pick either Email this file or Email collaborators. This action will open a panel that lets you email your presentation as an attachment. PDF is the default, but you can click the PDF drop-down menu and choose Microsoft PowerPoint.

With the exception of the “Version history” tool, the Google Slides app for Android, iPhone, and iPad has most of the same features described in this guide.

When you have a slideshow open, the toolbar at the top of the screen lets you take a variety of actions:

• To present your slides on your phone or tablet, on a Chromecast device, or in a Google Meet meeting, tap the right-pointing triangle icon.
• To share your presentation with other people, tap the headshot silhouette. (See “How to share from the Google Drive, Docs, Sheets, and Slides mobile apps” in our Google Drive cheat sheet.)
• To view all the comments in the presentation, tap the Comments icon (a chat balloon) if you see it on the toolbar. Or tap the three-dot icon and select View comments from the menu that appears.
• The three-dot menu also lets you see the presentation’s Q&A history, export it, make it available offline, and more.

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To edit a slide, add comments to it, or view existing comments: Tap the slide. A menu bar will open below it that has the options Add comment and Edit slide. If there’s already at least one comment on the slide, you’ll also see View comments on the menu bar. (A slide with one or more comments will have a number at its upper right representing its total number of comments.)

When you tap the Edit slide option, you can then tap an element on the slide, such as text or an image, to edit it. Toolbars to edit that element will appear around it and along the top and bottom of the screen.

Any changes you make to your presentation in the mobile app are automatically saved and will appear the next time you open it in the Google Slides web app.

Save time in Slides by using keyboard shortcuts for common tasks. Below are some of the most useful to know. For more, select Help > Keyboard shortcuts from the top menu when you have a presentation open or press Ctrl + / (Windows, ChromeOS) or ⌘ + / (macOS).

Handy Google Slides keyboard shortcuts

Ready to take your presentations to the next level? Check out “5 quick tips for Google Slides” for tips on creating custom slide layouts, recording your presentations, and more.

This story was originally published in September 2019 and most recently updated in September 2025.

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